Skip to content Skip to left sidebar Skip to footer

VFAAR

Vaccine Shipment Delays During the December Holiday

Vaccine Shipment Delays During the December Holiday

Submit orders by Friday, December 8!

During the holiday season – from mid-December to early January – the distribution center that ships vaccine provided through the Vaccines for Children (VFC), Vaccines for Adults at Risk (VFAAR), and Bridge Access programs will have reduced shipping capacity. Orders submitted during this time will take longer than usual to ship.

To make sure that you have the vaccines you need during this time, submit orders by 12:00 PM on Wednesday, December 8. These will be processed and shipped out as usual. Be sure to check the status of your order within 2 business days of submitting.

Continue to check for tracking information daily as FedEx and UPS shipping delays continue. Use this job aid to assist you with reviewing this information.

Orders submitted after Friday, December 8 may not be delivered until the week of January 2, at the earliest. The distribution center will return to normal operations on January 2.

For assistance with completing your reconciliation or submitting your order, email our team at DPHProviderhelp@phila.gov.

VFC and VFAAR Shipping Delays

VFC and VFAAR Shipping Delays

Our vaccine distribution center is currently working through an unanticipated backlog of VFC and VFAAR orders as a result of having relocated. Due to this please be aware that there are likely to be delays with some vaccine shipments.

For your September and October orders, add 1 to 2 weeks of additional vaccine, if you have space in your storage units. Please add a note to the comments section of the order indicating this intention.

As a reminder, you can order routine vaccines every 25 days (from the last approved order). Use the ordering formula cheat sheet to calculate how much vaccine to order. Continue to order flu vaccine as needed.

We’re here to help! Reach out to us with any questions at DPHProviderHelp@phila.gov.

New Vaccine Product Available for VFC/VFAAR

New Vaccine Product Available for VFC/VFAAR

A one-vial presentation of Menveo (MenACYW-135) is now available through the Philadelphia VFC & VFAAR programs. This presentation does not require reconstitution. The Prescribing Information now describes both presentations of Menveo: the current two-vial presentation and a new one-vial presentation. 

One-vial Presentation (NEW) 

  • NDC: 58160-0827-30 
  • For use in individuals 10 years through 55 years of age. 
  • The one-vial presentation contains Menveo in a single vial with a pink cap 
  • This presentation does not require reconstitution. 
  • Available to order for VFC and VFAAR. 

Two-vial Presentation

  • NDC: 58160-0955-09
  • For use in individuals with special medical conditions 2 months through 9 years of age going forward*
  • The two-vial presentation includes a vial with a gray cap containing the MenCYW-135 liquid conjugate component and a vial with an orange cap containing the MenA lyophilized conjugate component. The contents of the vials must be combined to form Menveo prior to administration. 
  • The two-vial presentation is no longer available through VFAAR. 
  • Providers with existing supply of the Menveo 2-vial presentation on hand may continue to administer the vaccine to indicated VFC-eligible patients aged 2 months – 18 years of age. Do not initiate returns of the Menveo 2-vial presentation until the vaccine expires. The Philadelphia VFC Program will not process returns of unexpired Menveo 2-vial vaccine.

*There is a limited supply of the two-vial presentation available through the VFC program. To ensure that vaccine is available for individuals 2 months of age through 9 years of age, plan to only use the two-vial presentation for individuals 2 months through 9 years of age. Order the one-vial presentation for individuals 10 years through 18 years of age. 

CPT/CVX Codes

The CPT and CVX code for the new presentation is the same as the old presentation:  

  • CPT: 90734 
  • CVX: 136

Resources

Sites using the two-vial presentation of Menveo you can now order the one vial presentation. Please make sure the Menveo, one-vial presentation, is added to your EHR before ordering. If you have any issues ordering, please reach out to our coordinators:

Thank you for keeping Philadelphia safe and healthy. If you have any questions, please email vaccines@phila.gov.

Please note, Menveo and Menquadfi are interchangeable. To change the formulation that your site orders, please complete the Change Request Form. Our team will review your request and reply with next steps. We recommend that sites that are part of a system or are affiliated use the same vaccine presentations across sites to ensure continuity of care and help prevent administration errors.

VFC & VFAAR Flu Ordering Will Open 8/28/23

VFC & VFAAR Flu Ordering Will Open 8/28/23

VFC & VFAAR providers can order flu for the 2023-24 season starting Monday, 8/28/23. Make sure your site is ready!

  • Account for any unused 2022-23 VFC/VFAAR flu vaccine still at your site using PhilaVax:
    • Process a return for the unopened vials online in the Vaccines Returns module. A job aid with step by step instructions can be found here.
    • Complete an adjustment for any open MDVs in the Inventory Module. A job aid with step by step instructions can be found here.
    • Complete these steps today to avoid delays in processing your site’s 2023-24 flu season orders. If you have questions, contact DPHProviderHelp@phila.gov.
  • Order flu materials for your office. Get the conversation started about the importance of flu vaccination with these free posters.
  • Make sure that your EHR/EMR is set-up to report this year’s flu products. These are the vaccine available this year:

Visit our Flu Page on our website for more information on what vaccines are available and to gain access to flu resources and free print materials.

COVID-19 Vaccine Commercialization

COVID-19 Vaccine Commercialization

COVID-19 vaccine will soon be available for purchase on the commercial market and will be available to order through the Vaccines for Children (VFC) Program. We have created an FAQ and will host town halls to help with this transition.

Commercialization of COVID-19 vaccines will transition vaccines previously purchased by the U.S. government to established pathways of procurement, distribution, and payment by both public and private payers. The Bridge Access Program will support providers to vaccinate uninsured and underinsured adults 19 years of age and older in Philadelphia county.

Commercialization of COVID-19 vaccine is expected to take place in August or September 2023, with the exact timeline still forthcoming. Click the button below to read the FAQ and learn more about COVID-19 vaccine commercialization.  

Read the FAQ

On Thursday, August 10, 2023, we will host 2 town halls to discuss COVID-19 vaccine commercialization and the Bridge Access Program. Register for the town hall that best fits your schedule below. 

Register for the 12pm town hall

Register for the 7pm town hall

Return Expired Doses of Flu Today!

Return Expired Doses of Flu Today!

All VFC/VFAAR influenza vaccine supplied by the Philadelphia Immunization Program during the 2022-2023 flu season has expired. Please account for unused VFC/VFAAR flu vaccine at your site using PhilaVax:

  • Process a return for the unopened vials online in the Vaccines Returns module. A job aid with step by step instructions can be found here.
  • Adjust out open vials of Flu. A job aid with step by step instructions can be found here.

Return your vaccine before August 15th

Please complete these steps by August 15, 2023 to avoid delays in processing your site’s 2023-24 flu season orders. If you have questions, contact DPHProviderHelp@phila.gov.

All communication about the availability of flu vaccine will be made via email and posted on the PDPH website. Keep an eye out for upcoming messages! If you need to add more people to our mailing list, please contact us at vaccines@phila.gov.

Thank you for helping to protect Philadelphians this past year! We look forward to working together to keep people safe from the flu next season.

Vaccine Temperature Monitoring: New Paper Temperature Logs Available

Vaccine Temperature Monitoring: New Paper Temperature Logs Available

To ensure that the vaccine at your site is viable when administered to patients, consistent temperature monitoring is an important part of participating in the program. Our program requires sites to maintain active and passive monitoring. The passive monitoring is recorded by the Digital Date Logger (DDL) and reported to our program regularly. The active monitoring is recorded on the paper temperature logs.

Please download and review the updated documents below:
Fridge Temperature Log (Celsius)
Fridge Temperature Log (Fahrenheit)
Freezer Temperature Log (Celsius)
Freezer Temperature Log (Fahrenheit)

Please use the new logs and review the instructions to make sure you are documenting temperatures correctly.

Paper temperature logs are a requirement for the VFC, VFAAR, and COVID-19 programs and must be kept on file for at least 3 years.

VIS Updates: Hepatitis B and PCV

VIS Updates: Hepatitis B and PCV

The vaccine information statements (VIS) for hepatitis B and the pneumococcal conjugate vaccines (PCV) including Prevnar 13, Vaxneuvance, and Prevnar 20 have been updated. Access the updated documents below:
Please take a few minutes to update any links to these documents in your EHR/EMR system and replace any printed copies of the documents.

VFC/VFAAR Re-enrollment Opens in Two Weeks!

VFC/VFAAR Re-enrollment Opens in Two Weeks!

The Philadelphia Vaccines for Children (VFC)/ Vaccines for Adults at Risk (VFAAR) annual re-enrollment period will take place June 1 – 30, 2023. For the fourth year, the enrollment will be done electronically through PhilaVax.To get your site ready for re-enrollment, complete these steps now.1. Update Clinic ToolsReview the information indicated for your site the Clinic Tools, Clinic Information module. Use these job aids to guide you though making needed updates to the clinic’s:
2. Make sure you have the access to PhilaVax you need.The vaccine coordinators and medical director must log into the PhilaVax IIS to access, complete and sign the electronic re-enrollment form. If you have not completed the 2023 User Confidentiality Agreement to renew your account or do not have a PhilaVax user account, use the link below to complete it now.PhilaVax User Confidentiality Agreement
If you have a PhilaVax account and need to update your password, you can email PhilaVax@phila.gov for assistance.Additional information and instructions will be communicated closer to the start of the re-enrollment period.Re-enrollment is a requirement for the VFC/VFAAR programs. Failure to complete the re-enrollment form will result in un-enrollment.Questions? Email our team at DPHProviderHelp@phila.gov.

PhilaVax Closed to Orders from 3/29 through 4/4

PhilaVax Closed to Orders from 3/29 through 4/4

PhilaVax will be temporarily closed to new VFC/VFAAR orders from 12PM on Wednesday, March 29, until 9AM on Tuesday, April 4, while the vaccine prices are updated for 2023.During this time, any orders entered into PhilaVax IIS will be deleted from the system and not processed.If you need to a place an order, submit it before 12 PM on Wednesday, March 29.  Normal order processing and shipping will resume at 9 AM on Tuesday, April 4.