Quick links

Secure file transfer protocol Register or renew user

Contact us

Trouble logging in? Forgot password? We can help!

philavax@phila.gov

215-685-6784

215-238-6944

To onboard a new entity or clinic:

Complete the online reporting agreement form

Or fill out the

Reporting agreement form

then email it to
vaxreporting​@phila.gov
or fax to the contact above.

Clinic onboarding list

Complete in addition to the reporting agreement form to onboard more than 2 clinics.

Need help? Review the FAQ

Reporting agreement FAQ

On behalf of patients

Patient update request

Looking for something else?

PhilaVax program information

Flat file reporting guide

More PhilaVax resources

Program Updates

Print and Digital Immunization Resources We hope that 2023 is treating you well!We wanted to share some new resources with you from our team and the CDC. In addition to the digital resources linked below, we mailed out some great materials. Look for them in your...

26 April, 2023

Contact the Immunization Program! The Immunization Program manages several email accounts to support providers and the public with immunization-related queries. Use this guide to determine who to contact based on the nature of your request: PhilaVax@phila.gov: PhilaVax account support and technical issues (patient update requests, vaccine reporting questions,...

07 April, 2022

Storage units, especially freezers, can sometimes build up too much ice. When you need to defrost your VFC/VFAAR storage unit, TempCheck - our storage and handling coordinators - can help. TempCheck will help you safely storage the vaccine while you defrost the unit. Use this guide...

13 September, 2018

The VFC/VFAAR Emergency Vaccine Management Plan has been updated for 2018. This document helps both you and us prepare for an emergency - like if the power goes out or if your refrigerator or freezer stops working. If you haven't already done this, we need you...

14 May, 2018

The Philadelphia Department of Public Health has updated storage and handling guidelines for the Vaccines for Children (VFC) and Vaccines for Adults At Risk (VFAAR) programs. This update includes: New policiesNew formsNew toolsContact us These new guidelines help ensure that the cold chain is preserved and vaccines...

14 June, 2017