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Notices

VFC and VFAAR Shipping Delays

VFC and VFAAR Shipping Delays

Our vaccine distribution center is currently working through an unanticipated backlog of flu and non-flu VFC and VFAAR orders.To ensure that your site has the vaccines you need during this time, please plan to order additional vaccine before you run out and order an additional 1 -2 weeks of vaccine in your next order, if you have space in your storage units.Continue to order flu vaccine as needed.Order additional non-flu vaccine every 25 days (from last approved order) or when you are down to a 2- 3 week supply of any given vaccine. If it has been less than 25 days since your last order, complete your reconciliation and then email our team at DPHProviderHelp@phila.gov to open your order. Use the ordering formula cheat sheet to calculate how much vaccine to order.

Immunization Techniques Training

Immunization Techniques Training

Wednesday, October 12, 2022, from 8:30 am – 12:00 pm, 1:00 pm – 4:30 pm

**Please arrive 15 minutes early. Late arrivals will not be able to attend.**
The Immunization Program is hosting a FREE Immunization Techniques training this Fall. Class participants are limited and will be taken on a first-come, first-served basis. A maximum of 20 participants will be accepted per session. Participants can only attend one training per year.This half-day, interactive, education session will focus on the basics of vaccine-preventable diseases, vaccines, immunization administration techniques, and pediatric immunization schedules. We encourage attendance by Nurses and Medical Assistants who administer vaccines or who will be administering vaccines in the future. This course is beneficial to new practitioners as well as seasoned practitioners who need a refresher course or would like an update on best practices for administering vaccines.We hope to see you there!
If you have any questions, don’t hesitate to reach out to dphproviderhelp@phila.gov.

Moderna Bivalent Booster Ordering Resumed

Moderna Bivalent Booster Ordering Resumed

Moderna Bivalent Booster ordering has been turned back on in Philavax and Monday.com. Please note: allocations are still limited at this time so providers may not receive what is requested based on dose availability.

Please make sure you are selecting the correct NDC when ordering bivalent boosters (see table below). Selecting the monovalent product code and then selecting booster in the Dose Number column will not allow you to order bivalent doses. You will need to select the correct NDC. All previously submitted orders of bivalent vaccines during the ordering pause will need to be resubmitted for processing.

Become a Monkeypox Vaccine Provider

Become a Monkeypox Vaccine Provider

Do you see patients who are at a higher risk of monkeypox infection? If so, please consider becoming a Jynneos vaccine provider and help stop the spread of monkeypox infection. The current patient eligibility guidelines are as follows:

People who meet ALL of the following conditions: 
  • Gay, bisexual, transgender, non-binary, and other men who have sex with men, transgender, or non-binary persons

AND meet one of the following criteria:

  • Have had multiple or anonymous sex partners in the last 14 days
  • Have had any newly diagnosed STI in the past 12 months, including gonorrhea, chlamydia, early syphilis, or HIV
  • Have recently attended or plan to attend any venue where anonymous sex or sex with multiple partners will occur (e.g. saunas, bathhouses, sex clubs, sex parties) in the next 30 days
  • Have met recent partners or plan to meet new partners in the next 30 days through social media platforms (such as Grindr, Tinder or Scruff), or at clubs, raves, sex parties, saunas
Additionally, the following people are eligible:
  • Sex workers (of any sex or gender), and/or
  • Anyone with known close contact (skin-to-skin) with someone with monkeypox in the past 14 days
If your site sees patients who are eligible for the monkeypox vaccine, we encourage you to enroll as a Jynneos vaccine provider. Sites are not required to see non-patients, but we do encourage providers to offer walk-in vaccine availability and if possible, vaccinate non-patients.

Note: this vaccine is administered intradermally, and may require some additional training of staff to administer appropriately.Please complete the enrollment form if your site is interested in offering Jynneos vaccine.

Please reach out to Kenya Mack at Kenya.Mack@phila.gov or Jillian Brown at Jillian.Brown@phila.gov with any questions.

Moderna Bivalent Ordering Pause

Moderna Bivalent Ordering Pause

Due to limited initial allocations of bivalent vaccines, we are currently unable to approve new Moderna bivalent booster orders. Ordering for Moderna boosters has been turned off in Philavax and made unavailable in Monday.com. The city does expect to receive an allocation increase and we will reopen ordering in Philavax and Monday.com at that time.

Please keep in mind that Moderna is experiencing some delivery delays for previously placed orders as well. We appreciate your patience at this time and apologize for any inconveniences as a result of this delay.

Additional VFC & VFAAR Flu Vaccine Presentations Available to Order

Additional VFC & VFAAR Flu Vaccine Presentations Available to Order

These vaccines are now available to order for your patients:

  • VFC
    • Flucelvax prefilled syringes
    • Flumist intranasal
  • VFAAR
    • Flucelvax prefilled syringes
Please visit our flu ordering page for more information on the available vaccines.

Have questions?

Contact Christine Wilson at 215.685.6728 or christine.wilson@phila.gov or Charma Miller at 215.685.6667 or charma.miller@phila.gov for assistance.Thank you for keeping Philadelphia healthy by fighting flu! For more information about influenza in Philadelphia, visit our flu page.

COVID-19 Walk-in Survey

COVID-19 Walk-in Survey

PDPH is interested in learning more about Philadelphia providers’ walk-in capacity. Please complete this brief, four-question survey to assess your site’s ability to accept walk-ins now that bivalent boosters are available. Responses will be collected until 9/14.

COVID Vaccine Expiration Dates

COVID Vaccine Expiration Dates

With expiration dates for some Pfizer lots approaching, we would like to remind providers to be mindful about documenting Beyond Use Dates (BUD) and manufacture expiration dates. Any time you move vaccine from the ultra-low freezer/dry ice shipper to a standard freezer or fridge or from a freezer to a fridge, you should place a BUD label on the vaccine box to keep track of vaccine viability. Both PDPH and the CDC have BUD labels available for printing on label sheets. Check out this link for PDPH BUDs (more label options to come soon): Forms and Resources – Philadelphia Immunization ProgramImportant Tip: A Beyond Use Date can never extend pass a manufacture expiration date. You have to use vaccines by whichever date comes first.Pfizer
Moderna
Novavax
  • Novavax lot/expiration date lookup tool
  • Does not have BUD labels presently as vaccine arrives refrigerated – use manufacture expiration date and use expiration tool to check date prior to each use
Janssen
  • Janssen lot/expiration date lookup tool
    • Many lots approaching expiration
  • Does not have BUD labels presently as vaccine arrives refrigerated – use manufacture expiration date and use expiration tool to check date prior to each use

Immunization Records Review for Childcare Facilities

Immunization Records Review for Childcare Facilities

Hello Childcare Provider:

On an annual basis, the Pennsylvania Department of Health in collaboration with the Philadelphia Department of Public Health conducts an immunization records review of a random sample of childcare facilities from the Department of Human Services list of childcare group settings throughout the Commonwealth. This year, your facility has been chosen.   

The goal of this review is to ensure that all children receive their required immunizations and are protected against vaccine preventable diseases.

During the review, we will examine the immunization records for all children enrolled at your facility and validate their completeness. Per the regulations for childcare facilities, all ACIP recommended vaccines are required for children unless an exemption is on file. This includes an annual flu vaccine.

On the day of the review, we will need access to the Child Health Assessment Form (CD 51) for all children enrolled in your facility who are 2 months through 59 months of age, with a date of birth from 9/2/2017 – 7/1/2022.

The deadline to submit requested information is September 30, 2022.

Please review the attachments below:

HIPAA Letter

Philadelphia Department of Public Health’s correspondence letter 

2022 Recommended Immunization for Children (Birth-6 years old)

Thank you for your commitment to keeping children safe and healthy! If you have any questions, please email tanya.jones@phila.gov.

Monkeypox Vaccine Update: Expanded Eligibility & Second Doses

Monkeypox Vaccine Update: Expanded Eligibility & Second Doses

There is now vaccine supply to begin administering a complete two-dose Jynneos vaccine series to each individual who is eligible for vaccine.

Updates

Eligibility for a first dose now includes:
• People of all ages. Subcutaneous administration continues to be required for those <18.
• People with a history of STI in the past 12 months, as well as individuals who plan to have multiple or anonymous sex partners, or those plan to meet new sexual partners via social media.

Eligibility for a second dose now includes:
• People who have received a first Jynneos vaccine dose through either intradermal or subcutaneous administration. This dose should be given intradermally to those 18 and older unless there is a contraindication.

Eligibility has also expanded to include those with a history of STI in the past 12 months (from 6 months previously) and to start offering preexposure prophylaxis to people at high risk for becoming infected. The interval between doses for both subcutaneous and intradermal injections is at minimum 28 days. Individuals who test positive for monkeypox after their first dose should not receive a second dose of vaccine. Individuals whose second doses have been delayed do not need to restart the two-dose vaccine series.

There is no age requirement for Jynneos vaccine eligibility, although those less than 18 years of age must receive the vaccine subcutaneously. Individuals 18 and older will be given intradermal vaccination, regardless of which method was used for the first vaccine, unless there is a contraindication.

Complete eligibility criteria include:

People who meet the following condition:

• Gay, bisexual, transgender, non-binary, and other men who have sex with men, transgender, or non-binary persons

AND meet ONE of the following criteria:

• Have had multiple or anonymous sex partners in the last 14 days
• Have had any newly diagnosed STI in the past 12 months, including gonorrhea, chlamydia, early syphilis, or HIV
• Have recently attended or plan to attend any venue where anonymous sex or sex with multiple partners will occur (e.g. saunas, bathhouses, sex clubs, sex parties) in the next 30 days
• Have met recent partners or plan to meet new partners in the next 30 days through social media platforms (such as Grindr, Tinder or Scruff), or at clubs, raves, sex parties, saunas

Additionally, the following people are eligible:

• Sex workers (of any sex or gender), and/or
• Anyone with known close contact (skin-to-skin) with someone with monkeypox in the past 14 days

When using an intradermal strategy, there may be unused doses in a single vial. All efforts should be made to give doses to the above eligible individuals. If there are doses that would go wasted, they may be given to other individuals not included in the above criteria. Healthcare workers directly involved in testing and examining those with possible monkeypox illness and staff involved in environmental cleaning and disinfection protocols should be prioritized.

Thank you for keeping Philadelphia safe and healthy! If you have any questions about these updates, please contact vaccines@phila.gov.