{"id":8655,"date":"2024-08-06T12:46:37","date_gmt":"2024-08-06T16:46:37","guid":{"rendered":"https:\/\/vaccines.phila.gov\/?page_id=8655"},"modified":"2026-02-18T09:56:12","modified_gmt":"2026-02-18T14:56:12","slug":"clinic-enrollment","status":"publish","type":"page","link":"https:\/\/vaccines.phila.gov\/index.php\/clinic-enrollment\/","title":{"rendered":"Clinic Enrollment"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row css_animation=&#8221;&#8221; row_type=&#8221;row&#8221; use_row_as_full_screen_section=&#8221;no&#8221; type=&#8221;grid&#8221; angled_section=&#8221;no&#8221; text_align=&#8221;left&#8221; background_image_as_pattern=&#8221;without_pattern&#8221; z_index=&#8221;&#8221; el_class=&#8221;light-red-bg&#8221;][vc_column][vc_column_text css=&#8221;&#8221;]<\/p>\n<h1 class=\"page_header\">Join Our Programs!<\/h1>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row css_animation=&#8221;&#8221; row_type=&#8221;row&#8221; use_row_as_full_screen_section=&#8221;no&#8221; type=&#8221;grid&#8221; angled_section=&#8221;no&#8221; text_align=&#8221;left&#8221; background_image_as_pattern=&#8221;without_pattern&#8221; el_class=&#8221;light-red-bg&#8221; z_index=&#8221;&#8221;][vc_column offset=&#8221;vc_col-lg-8 vc_col-md-12 vc_col-xs-12&#8243;][vc_column_text css=&#8221;&#8221;]<\/p>\n<p class=\"margin_top_15\">The\u00a0<span class=\"p-bold\">Vaccines for Children (VFC)<\/span> and <span class=\"p-bold\">Vaccines for Adults at Risk (VFAAR)<\/span> programs allow enrolled health care providers to give\u00a0free immunizations\u00a0to eligible children and adults. The intent is to remove cost as a barrier from receiving timely immunizations.<\/p>\n<p>By enrolling in either program you will be able to vaccinate more people and help keep Philadelphia safe.[\/vc_column_text][qode_elements_holder number_of_columns=&#8221;two_columns&#8221; columns_proportion=&#8221;66_33&#8243; switch_to_one_column=&#8221;768&#8243; custom_class=&#8221;quick_links_section&#8221;][qode_elements_holder_item vertical_alignment=&#8221;top&#8221; advanced_animations=&#8221;no&#8221;][vc_column_text css=&#8221;&#8221;]<\/p>\n<h2 class=\"point_20\">On this page<\/h2>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]<!--\n\n\n<div class=\"quick-links-border\">\n\n\n<div class=\"quick-links-left-side\">\n\n\n<div class=\"link-bullet\"><\/div>\n\n\n<a class=\"underline\" href=\"#\">Vaccine storage requirements<\/a>\n\n<a class=\"underline\" href=\"#\">Organizing vaccine in your storage unit<\/a>\n\n<a class=\"underline\" href=\"#\">Planned vaccine transport<\/a>\n\n<a class=\"underline\" href=\"#\">Storage unit relocation<\/a>\n\n<a class=\"underline\" href=\"#\">Defrost guide<\/a><\/div>\n\n\n<\/div>\n\n\n-->[\/vc_column_text][vc_raw_html css=&#8221;&#8221;]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[\/vc_raw_html][\/qode_elements_holder_item][qode_elements_holder_item vertical_alignment=&#8221;top&#8221; advanced_animations=&#8221;no&#8221; custom_class=&#8221;quick-links-right-side&#8221;][vc_column_text css=&#8221;&#8221;]<\/p>\n<h2 class=\"point_20\">Contact VFC &amp; VFAAR<\/h2>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]<\/p>\n<div class=\"quick_links_section_inner\">\n<p><i class=\"qode_icon_font_awesome_5 fa5 fa fa-envelope qode_button_icon_element inline-icon\"><\/i><a class=\"underline\" href=\"mailto:dphproviderhelp@phila.gov\" target=\"_blank\" rel=\"noopener\">dphproviderhelp\u200b@phila.gov<\/a><\/p>\n<p><i class=\"qode_icon_font_awesome_5 fa5 fa fa-phone qode_button_icon_element inline-icon\"><\/i>215-685-6728<\/p>\n<\/div>\n<p>[\/vc_column_text][\/qode_elements_holder_item][\/qode_elements_holder][\/vc_column][\/vc_row][vc_row css_animation=&#8221;&#8221; row_type=&#8221;row&#8221; use_row_as_full_screen_section=&#8221;no&#8221; type=&#8221;grid&#8221; angled_section=&#8221;no&#8221; text_align=&#8221;left&#8221; background_image_as_pattern=&#8221;without_pattern&#8221; z_index=&#8221;&#8221; el_class=&#8221;margin_top_100&#8243; el_id=&#8221;get-started&#8221;][vc_column offset=&#8221;vc_col-lg-7 vc_col-md-7 vc_col-xs-12&#8243;][vc_column_text css=&#8221;&#8221;]<\/p>\n<h2>Get started with VFC and VFAAR<\/h2>\n<h3 class=\"margin_top_25\">1. Sign up for PhilaVax<\/h3>\n<div class=\"p-border-left\">\n<p class=\"margin_top_15\">First, you and your clinic&#8217;s Medical Director will need to <a class=\"underline\" href=\"https:\/\/forms.monday.com\/forms\/98f4653d2495f9a017b34bed9bd70efe?r=use1\" rel=\"noopener\">make individual PhilaVax accounts<\/a>.<\/p>\n<\/div>\n<p class=\"p-bold margin_top_25\">Then, you need to onboard your clinic or practice to begin reporting data to PhilaVax.<\/p>\n<div class=\"p-border-left\">\n<p style=\"margin-bottom: 5px;\">Complete the online survey to begin the process:<\/p>\n<p style=\"margin-top: 0px;\"><a class=\"link-button-green\" href=\"https:\/\/redcap.phila.gov\/surveys\/?s=KKNPAAHYRT8RMFXH\">Provider reporting agreement form <i class=\"qode_icon_font_awesome_5 fa5 fa fa-arrow-up-right-from-square qode_button_icon_element\"><\/i><\/a><\/p>\n<\/div>\n<div class=\"p-border-left\">\n<ul class=\"margin_top_15 bump-in list-condensed\">\n<li>Alternatively, fill out the <a class=\"underline\" href=\"\/index.php\/portfolio_page\/philavax-provider-reporting-agreement-form\/\" rel=\"noopener\"><i class=\"qode_icon_font_awesome_5 fa5 fa fa-file-arrow-down qode_button_icon_element inline-icon\"><\/i>Provider reporting agreement form<\/a>.<\/li>\n<li>Fill out the <a class=\"underline\" href=\"\/index.php\/portfolio_page\/philavax-clinic-onboarding-list\/\" rel=\"noopener\"><i class=\"qode_icon_font_awesome_5 fa5 fa fa-file-arrow-down qode_button_icon_element inline-icon\"><\/i>Clinic onboarding list<\/a> to onboard more than 2 clinics under the same entity, in addition to one of the reporting agreement forms.<\/li>\n<\/ul>\n<p>Email completed forms to <a class=\"underline blue-link\" href=\"mailto:vaxreporting@phila.gov\">vaxreporting\u200b@phila.gov<\/a> or fax to 215-238-6944.<\/p>\n<\/div>\n<h4 class=\"point_16 margin_top_15 p-bold\" style=\"margin-bottom: 5px;\">Need help? Review the FAQ<\/h4>\n<p style=\"margin-top: 0px;\"><a class=\"underline\" href=\"\/index.php\/portfolio_page\/philavax-provider-reporting-agreement-form-faq\/\" rel=\"noopener\">Provider reporting agreement FAQ<\/a><\/p>\n<p class=\"margin_top_15 p-border-left\"><a class=\"underline\" href=\"\/index.php\/programs\/#philavax\" rel=\"noopener\">Learn more about the PhilaVax program.<\/a><\/p>\n<p>[\/vc_column_text][\/vc_column][vc_column offset=&#8221;vc_col-lg-5 vc_col-md-5 vc_col-xs-12&#8243;][vc_single_image image=&#8221;11170&#8243; img_size=&#8221;large&#8221; css=&#8221;&#8221; qode_css_animation=&#8221;&#8221; el_class=&#8221;ddl-image-big&#8221;][\/vc_column][\/vc_row][vc_row css_animation=&#8221;&#8221; row_type=&#8221;row&#8221; use_row_as_full_screen_section=&#8221;no&#8221; type=&#8221;grid&#8221; angled_section=&#8221;no&#8221; text_align=&#8221;left&#8221; background_image_as_pattern=&#8221;without_pattern&#8221; z_index=&#8221;&#8221;][vc_column offset=&#8221;vc_col-lg-9 vc_col-md-12 vc_col-xs-12&#8243;][vc_column_text css=&#8221;&#8221;]<\/p>\n<h3 class=\"margin_top_50\">2. Enroll your clinic in our programs through PhilaVax<\/h3>\n<p class=\" margin_top_10\">Ensure that all of your clinic\u2019s information is accurate and up to date in PhilaVax.<\/p>\n<div class=\"p-border-left\">\n<ul class=\"list-condensed bump-in\">\n<li><a class=\"underline\" href=\"\/index.php\/portfolio_page\/clinic-address-delivery-hour-update-guide\/\" rel=\"noopener\">Clinic address &amp; delivery hours update guide<\/a><\/li>\n<li><a class=\"underline\" href=\"\/index.php\/portfolio_page\/staff-changes-job-aid\/\" rel=\"noopener\">Staff changes guide<\/a><\/li>\n<\/ul>\n<p>Make sure that each staff member has all of the required information based on their contact type.<\/p>\n<p>All prescribing clinicians (i.e. MD, DO, PA, NP, CRNP) at your site need to be added as a Physician Contact.<\/p>\n<\/div>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]<\/p>\n<h4 class=\"p-bold margin_top_25 point_16\">Necessary information for enrollment<\/h4>\n<p>You will need the patient population for your site over the <span class=\"p-bold\">last 12 months<\/span> to complete the enrollment form.[\/vc_column_text][vc_row_inner row_type=&#8221;row&#8221; type=&#8221;full_width&#8221; text_align=&#8221;left&#8221; css_animation=&#8221;&#8221;][vc_column_inner width=&#8221;1\/2&#8243;][vc_column_text css=&#8221;&#8221;]<\/p>\n<div class=\"p-border-left\">\n<p><span class=\"p-bold\">VFC providers<\/span> will need separate counts of children ages <span class=\"p-bold\">&lt; 1; 1 \u2013 6; and 7 \u2013 18 in each of these categories:<\/span><\/p>\n<ul class=\"list-condensed bump-in\">\n<li>Native American or Alaska Native<\/li>\n<li>Uninsured<\/li>\n<li>Enrolled in Medicaid<\/li>\n<li>Under-insured (FQHCs only)<\/li>\n<li>Not VFC eligible (has private or CHIP health insurance)<\/li>\n<\/ul>\n<\/div>\n<p>[\/vc_column_text][\/vc_column_inner][vc_column_inner width=&#8221;1\/2&#8243;][vc_column_text css=&#8221;&#8221;]<\/p>\n<div class=\"p-border-left\">\n<p><span class=\"p-bold\">VFAAR providers<\/span> will need separate counts of <span class=\"p-bold\">insured and uninsured<\/span> adults in the following age categories:<\/p>\n<ul class=\"list-condensed bump-in\">\n<li>19 \u2013 26<\/li>\n<li>27 \u2013 49<\/li>\n<li>50 \u2013 64<\/li>\n<li>65+<\/li>\n<\/ul>\n<\/div>\n<p>[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][vc_column_text css=&#8221;&#8221; el_class=&#8221;margin_top_25&#8243;]<\/p>\n<h4 class=\"p-bold point_16\">Fill out the clinic enrollment form in PhilaVax<\/h4>\n<p>[\/vc_column_text][vc_raw_html css=&#8221;&#8221;]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[\/vc_raw_html][vc_column_text css=&#8221;&#8221;]<!-- SLIDE 1 --><\/p>\n<div class=\"mySlides enrollSlides\">\n<h4>Step 1<\/h4>\n<p>Type in the site pin on the <a class=\"dark-blue-text\" href=\"https:\/\/vax.phila.gov\/philavax\/Login.aspx\" target=\"_blank\" rel=\"noopener\">PhilaVax<\/a> home screen under <span class=\"p-bold\">Default Provider\/Clinic<\/span>. Then click <span class=\"p-bold\">Clinic Tools<\/span>, then <span class=\"p-bold\">Enrollments<\/span> from the left-hand navigation pane. Then click <span class=\"p-bold\">Add Enrollment<\/span> from the right side and select either <span class=\"p-bold\">VFC<\/span> or <span class=\"p-bold\">VFAAR<\/span><\/p>\n<p class=\"p-bold\">Sites that are both VFC and VFAAR will need to submit enrollments for both programs.<\/p>\n<p><img decoding=\"async\" class=\"margin_top_10\" style=\"padding-right: 15px;\" src=\"\/wp-content\/uploads\/2024\/09\/enroll-1-200x300.jpg\" alt=\"PhilaVax home page, highlights clinic tools and enrollments\" \/><br \/>\n<img decoding=\"async\" class=\"margin_top_10\" src=\"\/wp-content\/uploads\/2024\/09\/enroll-3-480x220.jpg\" alt=\"PhilaVax enrollment page, highlights add enrollment buttons.\" \/><\/p>\n<\/div>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]<!-- SLIDE 2 --><\/p>\n<div class=\"mySlides enrollSlides\">\n<h4>Tip: Navigating Sections<\/h4>\n<p>Click on the <span class=\"p-bold\">\u201c+\u201d symbol<\/span> to expand the enrollment form sections. Once finished with a section, you can close the section by clicking on the <span class=\"p-bold\">\u201c-\u201d symbol<\/span>. During enrollment, you will need to expand each section and verify the information within.<\/p>\n<p>Sections with green checks are finished. Once all sections have green checks, you can submit your enrollment form (see last step).<\/p>\n<p><img decoding=\"async\" class=\"margin_top_10\" src=\"\/wp-content\/uploads\/2024\/09\/enroll-2.5-480x257.jpg\" alt=\"PhilaVax enrollment page different sections.\" \/><\/p>\n<\/div>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]<!-- SLIDE 3 --><\/p>\n<div class=\"mySlides enrollSlides\">\n<h4>Tip: Save Often<\/h4>\n<p>The system will <span class=\"p-bold\">NOT<\/span> automatically save your work. Save often as you work through your enrollment.<\/p>\n<p>Always save before clicking on any links that take you to a different page or website.<\/p>\n<p>To save, click on the <span class=\"p-bold\">Save Progress<\/span> button at the top right of the screen.<\/p>\n<p><img decoding=\"async\" class=\"margin_top_10\" src=\"\/wp-content\/uploads\/2024\/09\/enroll-3.5.jpg\" alt=\"PhilaVax save progress button.\" \/><\/p>\n<\/div>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]<!-- SLIDE 4 --><\/p>\n<div class=\"mySlides enrollSlides\">\n<h4>Step 2<\/h4>\n<p>Move through each section of the enrollment form, outlined here:<\/p>\n<p class=\"p-bold\">Part 1: Preparation<\/p>\n<ul class=\"bump-in list-condensed\">\n<li>Checklist<\/li>\n<li>Required Staff &amp; Staff Training<\/li>\n<li>Delivery Hours<\/li>\n<\/ul>\n<p class=\"p-bold\">Part 2: Required Forms<\/p>\n<ul class=\"bump-in list-condensed\">\n<li><span class=\"p-bold\">Provider\/Clinic Profile<\/span>\n<ul class=\"list-condensed\" style=\"padding-top: 2px;\">\n<li>Review Facility\/Clinic Info*<\/li>\n<li>Vaccines Offered (VFC only) <span class=\"p-bold\">(Step 3)<\/span><\/li>\n<li>Provider\/Clinic Population <span class=\"p-bold\">(Step 4)<\/span><\/li>\n<li>Source of Data<\/li>\n<\/ul>\n<\/li>\n<li><span class=\"p-bold\">Provider\/Clinic Agreement<\/span>\n<ul class=\"list-condensed\" style=\"padding-top: 2px;\">\n<li>Review Facility\/Clinic Info*<\/li>\n<li>Review Medical Director*<\/li>\n<li>Review Vaccine Coordinators*<\/li>\n<li>Prescribing Staff Members <span class=\"p-bold\">(Step 5)<\/span><\/li>\n<li>Primary Agreement <span class=\"p-bold\">(Step 6)<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><span class=\"p-bold\">*<\/span>For the sections marked with an asterisk, click on the blue links to edit the information as you move through the form. (Be sure to save before clicking on the links found throughout the enrollment form).<\/p>\n<\/div>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]<!-- SLIDE 5 --><\/p>\n<div class=\"mySlides enrollSlides\">\n<h4>Step 3: VFC Enrollment Only<\/h4>\n<p>In this section you&#8217;ll need to indicate the vaccines you offer.<\/p>\n<p>Select <span class=\"p-bold\">\u2018All ACIP Recommended Vaccines for children 0 through 18 years of age\u2019<\/span> if you see pediatric patients of all ages.<\/p>\n<p>Select <span class=\"p-bold\">\u2018Offers Select Vaccines\u2019<\/span> if you see a specific age group within the general population of children ages 0 \u2013 18(e.g., 5 &#8211; 18 years olds) or a defined population due to the practice specialty (e.g., OB\/GYN; STD clinic; family planning). Then <span class=\"p-bold\">indicate the specific vaccines that you will have on hand for VFC eligible patients<\/span>.<\/p>\n<p><img decoding=\"async\" class=\"margin_top_10\" src=\"\/wp-content\/uploads\/2024\/09\/enroll-4.jpg\" alt=\"Vaccines for children enrollment page\" \/><\/p>\n<\/div>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]<!-- SLIDE 6 --><\/p>\n<div class=\"mySlides enrollSlides\">\n<h4>Step 4<\/h4>\n<p>Under <span class=\"p-bold\">Provider\/Clinic Populations,<\/span> provide the patient population counts for the indicated age ranges and eligibility statuses for the last 12 months. Enter \u201c0\u201ds into the fields for which you don\u2019t have qualifying patients. Indicate the source of the data provided.<\/p>\n<h4>Step 5<\/h4>\n<p>Confirm that the entered <span class=\"p-bold\">Prescribing Staff Members<\/span> information from clinic tools is correct. Check that all the clinicians\u2019 \u2018names\u2019 match what is listed on their license and that their title (i.e. MD, DO, PA, NP, CRNP) and license number is indicated before checking the box to confirm this section.<\/p>\n<\/div>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]<!-- SLIDE 7 --><\/p>\n<div class=\"mySlides enrollSlides\">\n<h4>Step 6<\/h4>\n<p>Have your <span class=\"p-bold\">Medical Director<\/span> (Physician Signing Agreement) log into <a class=\"dark-blue-text\" href=\"https:\/\/vax.phila.gov\/philavax\/Login.aspx\" target=\"_blank\" rel=\"noopener\">PhilaVax<\/a>, open the <span class=\"p-bold\">Primary Agreement<\/span> section in the enrollment form, and click on the <span class=\"p-bold\">Agreement<\/span> button to electronically sign the enrollment form.<\/p>\n<p>For sites that serve both VFC and VFAAR patients, a separate electronic signature by the medical director is needed.<\/p>\n<p><span class=\"p-bold\">Only the Medical Director has the permissions needed to sign the form.<\/span> You can share <a class=\"dark-blue-text\" href=\"\/index.php\/portfolio_page\/primary-agreement-signature-guide\/\" target=\"_blank\" rel=\"noopener\">this guide<\/a> with your Medical Director.<\/p>\n<p><img decoding=\"async\" class=\"margin_top_10\" src=\"\/wp-content\/uploads\/2024\/09\/enroll-5.jpg\" alt=\"PhilaVax primary agreement section.\" \/><\/p>\n<\/div>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]<!-- SLIDE 8 --><\/p>\n<div class=\"mySlides enrollSlides\">\n<h4>Step 7<\/h4>\n<p>Submit the form by clicking on the <span class=\"p-bold\">arrow next to Save Progress<\/span> and then <span class=\"p-bold\">Submit Forms<\/span> to send your enrollment form to the Immunization Program for review.<\/p>\n<p><img decoding=\"async\" class=\"margin_top_10\" src=\"\/wp-content\/uploads\/2024\/09\/enroll-6.jpg\" alt=\"PhilaVax enrollment save button.\" \/><\/p>\n<\/div>\n<p>[\/vc_column_text][vc_raw_html css=&#8221;&#8221;]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[\/vc_raw_html][vc_column_text css=&#8221;&#8221; el_class=&#8221;margin_top_25&#8243;]<\/p>\n<div class=\"icon-text\">\n<div class=\"icon-left\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-8524 size-full alignleft\" src=\"\/wp-content\/uploads\/2024\/08\/exclamation.png\" alt=\"clipboard icon\" width=\"88\" height=\"120\" \/><\/div>\n<div class=\"text-right grey-border-left\">\n<p class=\"p-bold\">We\u2019ll contact you if there are any issues with your site\u2019s enrollment form.<\/p>\n<ul class=\"bump-in list-condensed\">\n<li>If it says rejected, review the comments from our staff, address any issues, and resubmit the form.<\/li>\n<li>Once the form is approved, print a copy for your records.<\/li>\n<li>If you need assistance, reach out to <a class=\"underline\" href=\"mailto:dphproviderhelp@phila.gov\" target=\"_blank\" rel=\"noopener\">dphproviderhelp@phila.gov<\/a><\/li>\n<\/ul>\n<\/div>\n<\/div>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]<\/p>\n<h3 id=\"required-trainings\" class=\"margin_top_50\">3. Complete the required trainings<\/h3>\n<p class=\" margin_top_10\">The <span class=\"p-bold\">vaccine coordinator<\/span> and <span class=\"p-bold\">back-up vaccine coordinator<\/span> will need to complete the following online trainings.<\/p>\n<h4 class=\"margin_top_25 p-bold point_16 padding_bottom_10\">CDC: You Call the Shots<\/h4>\n<ul class=\"list-condensed list-border-left\">\n<li><a class=\"underline\" href=\"https:\/\/www2.cdc.gov\/nip\/isd\/ycts\/mod1\/courses\/vfc\/ce.asp\" target=\"_blank\" rel=\"noopener\">Vaccines for Children (VFC)<\/a><\/li>\n<li><a class=\"underline\" href=\"https:\/\/www2.cdc.gov\/nip\/isd\/ycts\/mod1\/courses\/sh\/ce.asp\" target=\"_blank\" rel=\"noopener\">Vaccine Storage &amp; Handling<\/a><\/li>\n<\/ul>\n<h4 class=\"p-bold point_16\" style=\"padding-top: 20px; margin-top: 0;\">Record completed trainings in PhilaVax<\/h4>\n<p>[\/vc_column_text][vc_raw_html css=&#8221;&#8221;]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[\/vc_raw_html][vc_column_text css=&#8221;&#8221;]<!-- SLIDE 1 --><\/p>\n<div class=\"mySlides trainingSlides\">\n<h4>Steps 1 &#8211; 2<\/h4>\n<p>Type in the site pin on the <a class=\"dark-blue-text\" href=\"https:\/\/vax.phila.gov\/philavax\/Login.aspx\" target=\"_blank\" rel=\"noopener\">PhilaVax<\/a> home screen under <span class=\"p-bold\">Default Provider\/Clinic<\/span>. Then click <span class=\"p-bold\">Clinic Tools<\/span>, then <span class=\"p-bold\">Staff<\/span> from the left-hand navigation pane.<\/p>\n<p><img decoding=\"async\" class=\"margin_top_10\" src=\"\/wp-content\/uploads\/2025\/01\/add-training-1-01.jpg\" alt=\"PhilaVax home page, highlights clinic tools and staff buttons\" \/><\/p>\n<\/div>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]<!-- SLIDE 2 --><\/p>\n<div class=\"mySlides trainingSlides\">\n<h4>Step 3<\/h4>\n<p>Click the <span class=\"p-bold\">Edit<\/span> button next to the person&#8217;s name you need to record the trainings for.<\/p>\n<p><img decoding=\"async\" class=\"margin_top_10\" src=\"\/wp-content\/uploads\/2025\/01\/add-training-2.jpg\" alt=\"PhilaVax staff list page.\" \/><\/p>\n<\/div>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]<!-- SLIDE 3 --><\/p>\n<div class=\"mySlides trainingSlides\">\n<h4>Step 4<\/h4>\n<p>Click the <span class=\"p-bold\">Add Training<\/span> button.<\/p>\n<p><img decoding=\"async\" class=\"margin_top_10\" src=\"\/wp-content\/uploads\/2025\/01\/add-training-3.jpg\" alt=\"PhilaVax staff profile page.\" \/><\/p>\n<\/div>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]<!-- SLIDE 4 --><\/p>\n<div class=\"mySlides trainingSlides\">\n<h4>Steps 5 &#8211; 7<\/h4>\n<ol class=\"bump-in\" start=\"5\">\n<li>Select the training completed in the <span class=\"p-bold\">Course Name dropdown menu<\/span>.<\/li>\n<li>Select the <span class=\"p-bold\">Completion Date<\/span> from the calendar. If you double click the <span class=\"p-bold\">Calendar icon<\/span> the current date will populate.<\/li>\n<li>Click the <span class=\"p-bold\">Save<\/span> button to add the training to the vaccine coordinator&#8217;s record.<\/li>\n<\/ol>\n<p>Repeat steps <span class=\"p-bold\">4 &#8211; 7<\/span> to add additional trainings to this person&#8217;s record.<\/p>\n<p><img decoding=\"async\" class=\"margin_top_10\" src=\"\/wp-content\/uploads\/2025\/01\/add-training-4.jpg\" alt=\"PhilaVax add training screen.\" \/><\/p>\n<\/div>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]<!-- SLIDE 5 --><\/p>\n<div class=\"mySlides trainingSlides\">\n<h4>Step 8<\/h4>\n<p>If this is an <span class=\"p-bold\">existing contact<\/span> you are editing: Click the <span class=\"p-bold\">Cancel<\/span> button.<\/p>\n<p>If this is a <span class=\"p-bold\">new contact<\/span> you have just created: Click the <span class=\"p-bold\">Update<\/span> button.<\/p>\n<p><img decoding=\"async\" class=\"margin_top_10\" src=\"\/wp-content\/uploads\/2025\/01\/add-training-5.jpg\" alt=\"PhilaVax add training screen., highlights the update button.\" \/><\/p>\n<\/div>\n<p>[\/vc_column_text][vc_raw_html css=&#8221;&#8221;]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[\/vc_raw_html][vc_column_text css=&#8221;&#8221; el_class=&#8221;margin_top_25&#8243;]<\/p>\n<h4 class=\"p-bold point_16 margin_top_25\">Online ordering training playlist<\/h4>\n<p>[\/vc_column_text][vc_video link=&#8221;https:\/\/www.youtube.com\/playlist?list=PLmqpQIOJpwfaDOyx4ztBkcYKQOUOL7zCK&#8221; css=&#8221;&#8221; el_class=&#8221;margin_top_15 p-border-left&#8221;][vc_column_text css=&#8221;&#8221;]<\/p>\n<h4 class=\"margin_top_25 p-bold point_16\">Storage &amp; Handling: DDL training<\/h4>\n<p>[\/vc_column_text][vc_video link=&#8221;https:\/\/www.youtube.com\/watch?v=kwV5E2Xixr0&#8243; css=&#8221;&#8221; el_class=&#8221;margin_top_15 p-border-left&#8221;]<a  itemprop=\"url\" href=\"https:\/\/forms.monday.com\/forms\/ec944b19790c0c350b4ed11c59fd4e8e?r=use1\" target=\"_blank\" data-hover-background-color='#2176D2' data-hover-border-color='#2176D2' data-hover-color='#FFFFFF' class=\"qbutton  small center default margin_top_25 button-blue-reverse\" style=\"color: #2176D2; border-color: #2176D2; font-style: normal; font-weight: 700; font-family: Montserrat; text-transform: none; font-size: 16px; letter-spacing: 0px; border-radius: 5px;-moz-border-radius: 5px;-webkit-border-radius: 5px; background-color: #FFFFFF;\">DDL quiz<i class=\"qode_icon_font_awesome_5 fa5 fa fa-clipboard qode_button_icon_element\" style=\"\" ><\/i><\/a>[vc_column_text css=&#8221;&#8221;]<\/p>\n<h3 id=\"enroll-approve-units\" class=\"margin_top_50\">4. Get storage units and monitoring equipment approved<\/h3>\n<p class=\" margin_top_10\">Ensure that your storage units meet the Immunization Program\u2019s <a class=\"underline\" href=\"\/index.php\/storage-requirements\/\" target=\"_blank\" rel=\"noopener\">vaccine storage unit requirements<\/a>.<\/p>\n<p>[\/vc_column_text][vc_row_inner row_type=&#8221;row&#8221; type=&#8221;full_width&#8221; text_align=&#8221;left&#8221; css_animation=&#8221;&#8221; el_class=&#8221;content-hidden&#8221;][vc_column_inner el_class=&#8221;margin_top_10&#8243; width=&#8221;1\/2&#8243;][vc_column_text css=&#8221;&#8221;]<\/p>\n<ul class=\"list-condensed list-border-left\">\n<li>Outlets and plugs of your vaccine storage units<\/li>\n<li>Room the storage units are inside of<\/li>\n<li>Inside and outside of the fridge and freezer<\/li>\n<\/ul>\n<p>[\/vc_column_text][\/vc_column_inner][vc_column_inner el_class=&#8221;margin_top_10&#8243; width=&#8221;1\/2&#8243;][vc_column_text css=&#8221;&#8221;]<\/p>\n<ul class=\"list-condensed list-border-left\">\n<li><span class=\"p-bold\">Filled out<\/span> first page of your <a class=\"underline\" href=\"\/index.php\/portfolio_page\/vaccine-management-plan\/\" target=\"_blank\" rel=\"noopener\">Vaccine Management plan<\/a><\/li>\n<li>Supplies needed for <a class=\"underline\" href=\"\/index.php\/emergency-procedures\/\" target=\"_blank\" rel=\"noopener\">emergency transport<\/a> that you&#8217;ve gathered<\/li>\n<\/ul>\n<p>[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][vc_column_text css=&#8221;&#8221; el_class=&#8221;content-hidden&#8221;]<!--\n\n\n<p class=\"margin_top_25\">Once these pictures are received and approved we will send you a <a class=\"underline\" href=\"\/index.php\/temperature-monitoring\/\" target=\"_blank\" rel=\"noopener\">DDL<\/a> if necessary<\/p>\n\n\n--><\/p>\n<ul class=\"list-condensed list-border-left\">\n<li>Begin monitoring your storage unit temperatures with <a class=\"underline\" href=\"\/index.php\/portfolio_page\/paper-temperature-logs\/\" target=\"_blank\" rel=\"noopener\">paper temperature logs<\/a><\/li>\n<li>After <span class=\"p-bold\">48 hours<\/span> of monitoring, send your temperature logs to <a class=\"underline\" href=\"mailto:tempcheck@phila.gov\" target=\"_blank\" rel=\"noopener\">tempcheck@phila.gov<\/a><\/li>\n<\/ul>\n<p>[\/vc_column_text][vc_row_inner row_type=&#8221;row&#8221; type=&#8221;full_width&#8221; text_align=&#8221;left&#8221; css_animation=&#8221;&#8221;][vc_column_inner][vc_column_text css=&#8221;&#8221;]<\/p>\n<div class=\"icon-text\">\n<div class=\"icon-left\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-10675 size-full\" src=\"https:\/\/vaccines.phila.gov\/wp-content\/uploads\/2024\/08\/camera-solid-01.png\" alt=\"camera icon\" width=\"417\" height=\"365\" srcset=\"https:\/\/vaccines.phila.gov\/wp-content\/uploads\/2024\/08\/camera-solid-01.png 417w, https:\/\/vaccines.phila.gov\/wp-content\/uploads\/2024\/08\/camera-solid-01-300x263.png 300w\" sizes=\"auto, (max-width: 417px) 100vw, 417px\" \/><\/div>\n<div class=\"text-right grey-border-left\">\n<p class=\"p-bold\">Send pictures of the following for each prospective storage unit to <a class=\"underline\" href=\"mailto:tempcheck@phila.gov\" target=\"_blank\" rel=\"noopener\">tempcheck@phila.gov<\/a>:<\/p>\n<ul class=\"bump-in list-condensed\">\n<li>Outlets and plugs of the unit.<\/li>\n<li class=\"indent\">Must have &#8220;Do not unplug&#8221; stickers above the outlet and on the cord.<br \/>\n<a class=\"underline\" href=\"\/index.php\/handouts-materials\/?filter_audience=providers&amp;query_type_audience=or&amp;filter_format=stickers&amp;query_type_format=or\" target=\"_blank\" rel=\"noopener\">Order stickers for free!<\/a><\/li>\n<li>Room the unit is inside.<\/li>\n<li>Inside and outside of the unit.<\/li>\n<li class=\"indent\">Must show probe placed in the center of the middle shelf.<\/li>\n<li><span class=\"p-bold\">Filled out<\/span> first page of your <a class=\"underline\" href=\"\/index.php\/portfolio_page\/vaccine-management-plan\/\" target=\"_blank\" rel=\"noopener\">vaccine management plan<\/a>.<\/li>\n<li class=\"indent\">Attached to unit and visible to staff.<\/li>\n<li>Supplies that you\u2019ve gathered for <a class=\"underline\" href=\"\/index.php\/emergency-procedures\/\" target=\"_blank\" rel=\"noopener\">emergency transport<\/a>.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]<\/p>\n<div class=\"icon-text\">\n<div class=\"icon-left\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-10678 size-full alignleft\" src=\"https:\/\/vaccines.phila.gov\/wp-content\/uploads\/2024\/08\/temperature-low-solid-3.png\" alt=\"\" width=\"185\" height=\"267\" \/><\/div>\n<div class=\"text-right grey-border-left\">\n<ul class=\"bump-in list-condensed\">\n<li>Begin monitoring your storage unit temperatures with <a class=\"underline\" href=\"\/index.php\/portfolio_page\/paper-temperature-logs\/\" target=\"_blank\" rel=\"noopener\">paper temperature logs<\/a>.<\/li>\n<li>After <span class=\"p-bold\">48 hours<\/span> of monitoring, send your temperature logs to <a class=\"underline\" href=\"mailto:tempcheck@phila.gov\" target=\"_blank\" rel=\"noopener\">tempcheck@phila.gov<\/a>.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<p>[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][vc_raw_js]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[\/vc_raw_js][vc_raw_js]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[\/vc_raw_js][\/vc_column][\/vc_row][vc_row css_animation=&#8221;&#8221; row_type=&#8221;row&#8221; use_row_as_full_screen_section=&#8221;no&#8221; type=&#8221;grid&#8221; angled_section=&#8221;no&#8221; text_align=&#8221;left&#8221; background_image_as_pattern=&#8221;without_pattern&#8221; z_index=&#8221;&#8221; el_class=&#8221;margin_top_25&#8243;][vc_column][qode_elements_holder number_of_columns=&#8221;three_columns&#8221; custom_class=&#8221;border-spacing&#8221;][qode_elements_holder_item advanced_animations=&#8221;no&#8221; custom_class=&#8221;section-box-shadow&#8221;][vc_column_text css=&#8221;&#8221; el_class=&#8221;section-storage-inner&#8221;]<\/p>\n<p style=\"text-align: center;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-8662 storage-image\" src=\"\/wp-content\/uploads\/2024\/08\/fridge.png\" alt=\"Fridge\" width=\"142\" height=\"188\" \/><\/p>\n<p style=\"text-align: center;\">Proper storage is required to keep vaccine at the correct temperature and viable<\/p>\n<p>[\/vc_column_text]<a  itemprop=\"url\" href=\"\/index.php\/storage-requirements\/\" target=\"_self\" data-hover-background-color='#ffffff' data-hover-border-color='#c55302' data-hover-color='#c55302' class=\"qbutton  small center default button-middle button-orange-focus\" style=\"color: #ffffff; border-color: #c55302; font-style: normal; font-weight: 700; font-family: Montserrat; text-transform: none; font-size: 16px; letter-spacing: 0px; border-radius: 5px;-moz-border-radius: 5px;-webkit-border-radius: 5px; background-color: #c55302;\">Storage requirements<\/a>[\/qode_elements_holder_item][qode_elements_holder_item advanced_animations=&#8221;no&#8221; custom_class=&#8221;section-box-shadow margin_top_25&#8243;][vc_column_text css=&#8221;&#8221; el_class=&#8221;section-storage-inner&#8221;]<\/p>\n<p style=\"text-align: center;\"><img loading=\"lazy\" decoding=\"async\" class=\"storage-image alignnone wp-image-8672 size-full storage-image\" src=\"\/wp-content\/uploads\/2024\/08\/thermometer-big.png\" alt=\"Thermometer Icon\" width=\"188\" height=\"184\" \/><\/p>\n<p style=\"text-align: center;\">Passive and active temperature monitoring is required and must be reported regularly<\/p>\n<p>[\/vc_column_text]<a  itemprop=\"url\" href=\"\/index.php\/temperature-monitoring\/\" target=\"_self\" data-hover-background-color='#ffffff' data-hover-border-color='#c55302' data-hover-color='#c55302' class=\"qbutton  small center default button-middle button-orange-focus\" style=\"color: #ffffff; border-color: #c55302; font-style: normal; font-weight: 700; font-family: Montserrat; text-transform: none; font-size: 16px; letter-spacing: 0px; border-radius: 5px;-moz-border-radius: 5px;-webkit-border-radius: 5px; background-color: #c55302;\">Temperature monitoring<\/a>[\/qode_elements_holder_item][qode_elements_holder_item advanced_animations=&#8221;no&#8221; custom_class=&#8221;section-box-shadow margin_top_25&#8243;][vc_column_text css=&#8221;&#8221; el_class=&#8221;section-storage-inner&#8221;]<\/p>\n<p style=\"text-align: center;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-8662 storage-image\" src=\"\/wp-content\/uploads\/2024\/08\/Alarm-big.png\" alt=\"Fridge\" width=\"142\" height=\"188\" \/><\/p>\n<p style=\"text-align: center;\">Prepare for an emergency event that might affect your vaccine supply, such as a power outage<\/p>\n<p>[\/vc_column_text]<a  itemprop=\"url\" href=\"\/index.php\/emergency-procedures\/\" target=\"_self\" data-hover-background-color='#ffffff' data-hover-border-color='#c55302' data-hover-color='#c55302' class=\"qbutton  small center default button-middle button-orange-focus\" style=\"color: #ffffff; border-color: #c55302; font-style: normal; font-weight: 700; font-family: Montserrat; text-transform: none; font-size: 16px; letter-spacing: 0px; border-radius: 5px;-moz-border-radius: 5px;-webkit-border-radius: 5px; background-color: #c55302;\">Emergency procedures<\/a>[\/qode_elements_holder_item][\/qode_elements_holder][vc_row_inner row_type=&#8221;row&#8221; type=&#8221;grid&#8221; text_align=&#8221;left&#8221; css_animation=&#8221;&#8221;][vc_column_inner offset=&#8221;vc_col-lg-9 vc_col-md-12 vc_col-xs-12&#8243;][vc_column_text css=&#8221;&#8221;]<\/p>\n<h3 class=\"margin_top_50\">5. Order vaccine through PhilaVax<\/h3>\n<ul class=\"list-condensed list-border-left margin_top_10\">\n<li><a class=\"underline\" href=\"\/index.php\/ordering-receiving\/\" rel=\"noopener\">Learn more about reconciliations, ordering, and receiving vaccine<\/a><\/li>\n<li>\n<div class=\"available-vaccine-menu\">\n<p><button id=\"drowpdown-available-vaccine\" class=\"dropdown-button-2\" type=\"button\">Available vaccine list<\/button><i class=\"qode_icon_font_awesome_5 fa5 fa fa-caret-down qode_button_icon_element inline-icon-right\"><\/i><\/p>\n<div class=\"available-vaccine-list\" style=\"margin-top: -10px; margin-left: -6px;\">\n<p class=\"dropdown-list line-below\"><a class=\"dropdown-list-link\" href=\"\/index.php\/portfolio_page\/available-vfc-vaccine\/\">VFC<\/a><\/p>\n<p class=\"dropdown-list line-below\"><a class=\"dropdown-list-link\" href=\"\/index.php\/portfolio_page\/available-vfaar-vaccine\/\">VFAAR<\/a><\/p>\n<p class=\"dropdown-list line-below\"><a class=\"dropdown-list-link\" href=\"\/index.php\/available-vaccine-flu\/\">Flu<\/a><\/p>\n<p class=\"dropdown-list\"><a class=\"dropdown-list-link\" href=\"\/index.php\/mpox-vaccine\/\">Mpox<\/a><\/p>\n<\/div>\n<\/div>\n<\/li>\n<\/ul>\n<p>[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][\/vc_column][\/vc_row][vc_row css_animation=&#8221;&#8221; row_type=&#8221;row&#8221; use_row_as_full_screen_section=&#8221;no&#8221; type=&#8221;grid&#8221; angled_section=&#8221;no&#8221; text_align=&#8221;left&#8221; background_image_as_pattern=&#8221;without_pattern&#8221; z_index=&#8221;&#8221; el_class=&#8221;step-back&#8221;][vc_column][vc_raw_html css=&#8221;&#8221;]JTNDaHIlMjBjbGFzcyUzRCUyMmRhc2hlZF8xMDAlMjIlM0U=[\/vc_raw_html][\/vc_column][\/vc_row][vc_row css_animation=&#8221;&#8221; row_type=&#8221;row&#8221; use_row_as_full_screen_section=&#8221;no&#8221; type=&#8221;grid&#8221; angled_section=&#8221;no&#8221; text_align=&#8221;left&#8221; background_image_as_pattern=&#8221;without_pattern&#8221; z_index=&#8221;&#8221; el_class=&#8221;margin_top_100&#8243; el_id=&#8221;requirements&#8221;][vc_column offset=&#8221;vc_col-lg-9 vc_col-md-12 vc_col-xs-12&#8243;][vc_column_text css=&#8221;&#8221;]<\/p>\n<h2>VFC and VFAAR clinic requirements<\/h2>\n<h3 class=\"margin_top_25\">1. Comply with the ACIP Immunization Schedule<\/h3>\n<p>[\/vc_column_text][vc_row_inner row_type=&#8221;row&#8221; type=&#8221;full_width&#8221; text_align=&#8221;left&#8221; css_animation=&#8221;&#8221;][vc_column_inner el_class=&#8221;margin_top_10&#8243; width=&#8221;1\/2&#8243;][vc_column_text css=&#8221;&#8221;]<\/p>\n<ul class=\"list-border-left\">\n<li>Comply with the current schedules, dosages, and contraindications as established by the Advisory Committee on Immunization Practices (ACIP).<\/li>\n<li>Maintain a supply of all the ACIP recommended vaccines for the population you serve.<\/li>\n<\/ul>\n<p>[\/vc_column_text][\/vc_column_inner][vc_column_inner el_class=&#8221;margin_top_10&#8243; width=&#8221;1\/2&#8243;][vc_column_text css=&#8221;&#8221;]<\/p>\n<ul class=\"list-border-left\">\n<li><a class=\"underline\" href=\"https:\/\/www.cdc.gov\/vaccines\/hcp\/imz-schedules\/child-adolescent-age.html\" target=\"_blank\" rel=\"noopener\">VFC providers schedule<\/a><span class=\"p-bold\">*<\/span><\/li>\n<li><a class=\"underline\" href=\"https:\/\/www.cdc.gov\/vaccines\/hcp\/imz-schedules\/adult-age.html\" target=\"_blank\" rel=\"noopener\">VFAAR providers schedule<\/a><\/li>\n<\/ul>\n<p class=\"caption\" style=\"margin-top: 10px;\"><span class=\"p-bold\">*<\/span>Doses not given at the recommended age should be given at any future visit using the <a class=\"underline\" href=\"https:\/\/www.cdc.gov\/vaccines\/hcp\/imz-schedules\/child-adolescent-catch-up.html\" target=\"_blank\" rel=\"noopener\">catch-up schedule<\/a> as a guide<\/p>\n<p>[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][\/vc_column][\/vc_row][vc_row css_animation=&#8221;&#8221; row_type=&#8221;row&#8221; use_row_as_full_screen_section=&#8221;no&#8221; type=&#8221;grid&#8221; angled_section=&#8221;no&#8221; text_align=&#8221;left&#8221; background_image_as_pattern=&#8221;without_pattern&#8221; z_index=&#8221;&#8221;][vc_column offset=&#8221;vc_col-lg-9 vc_col-md-12 vc_col-xs-12&#8243;][vc_column_text css=&#8221;&#8221;]<\/p>\n<h3 class=\"margin_top_25\">2. Financial responsibility<\/h3>\n<p>Since both programs are federally funded, vaccine wasted through negligence must be replaced on a dose-per-dose basis.<\/p>\n<p>By enrolling in either the VFC or VFAAR program your office agrees <span class=\"p-bold\">to not:<\/span>[\/vc_column_text][vc_row_inner row_type=&#8221;row&#8221; type=&#8221;full_width&#8221; text_align=&#8221;left&#8221; css_animation=&#8221;&#8221;][vc_column_inner el_class=&#8221;margin_top_10&#8243; width=&#8221;1\/2&#8243;][vc_column_text css=&#8221;&#8221;]<\/p>\n<ul class=\"list-border-left\">\n<li>Charge for VFC\/VFAAR vaccine.<\/li>\n<li>Impose a vaccine administration fee higher than the fee cap established by the Center for Medicaid and Medicare Services (CMS) and the Commonwealth of Pennsylvania, which is currently $23.14 per vaccine.<\/li>\n<li>Deny federally purchased vaccines to an established patient who is unable to pay the vaccine administration fee.<\/li>\n<\/ul>\n<p>[\/vc_column_text][\/vc_column_inner][vc_column_inner el_class=&#8221;margin_top_10&#8243; width=&#8221;1\/2&#8243;][vc_column_text css=&#8221;&#8221;]<\/p>\n<ul class=\"list-border-left\">\n<li><span class=\"p-bold\">VFC only:<\/span> Charge a vaccine administration fee to non-Medicaid insured VFC-eligible children that exceeds the federal administration fee cap. For Medicaid VFC-eligible children, the provider must accept the reimbursement for vaccination set by the state Medicaid agency or the contracted Medicaid health plans.<\/li>\n<\/ul>\n<p>[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][\/vc_column][\/vc_row][vc_row css_animation=&#8221;&#8221; row_type=&#8221;row&#8221; use_row_as_full_screen_section=&#8221;no&#8221; type=&#8221;grid&#8221; angled_section=&#8221;no&#8221; text_align=&#8221;left&#8221; background_image_as_pattern=&#8221;without_pattern&#8221; z_index=&#8221;&#8221;][vc_column offset=&#8221;vc_col-lg-9 vc_col-md-12 vc_col-xs-12&#8243;][vc_column_text css=&#8221;&#8221;]<\/p>\n<h3 class=\"margin_top_25\">3. Participate in site visits<\/h3>\n<p>The Philadelphia VFC and VFAAR programs conduct site visits with enrolled provider sites to ensure compliance.<\/p>\n<ul class=\"list-border-left\">\n<li>Providers should expect a visit\u00a0from VFC\/VFAAR staff\u00a0at least once per\u00a0year.<\/li>\n<li>Depending on the type of visit, some preparation may be required of the provider\/staff prior to the visit.<\/li>\n<\/ul>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]<\/p>\n<h3 class=\"margin_top_25\">4. Maintain a supply of vaccines on-hand<\/h3>\n<p>Providers are responsible for ordering and maintaining appropriate amounts of vaccine for the number of eligible patients seen by their practice.<\/p>\n<ul class=\"list-border-left\">\n<li>Vaccine inventory is tracked by the completion of <span class=\"p-bold\">monthly reconciliations<\/span>.<\/li>\n<li><span class=\"p-bold\">Reconciliation<\/span> means keeping track of your vaccine inventory in PhilaVax which documents vaccine doses that have been administered, returned, or adjusted due to wastage.<\/li>\n<li><a class=\"underline\" href=\"\/index.php\/ordering-receiving\/\" target=\"_blank\" rel=\"noopener\">Learn more about vaccine reconciliation and ordering.<\/a><\/li>\n<\/ul>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]<\/p>\n<h3 class=\"margin_top_25\">5. Separate vaccines by funding source<\/h3>\n<p>Private, VFC, and VFAAR vaccine <span class=\"p-bold\">can not be used interchangeably.<\/span><\/p>\n<ul class=\"list-border-left\">\n<li>Clearly label VFC and VFAAR vaccine to distinguish them from each other and privately purchased vaccine.<\/li>\n<li>When you receive vaccine shipments, label them as you unpack and store them.<\/li>\n<li>You can request VFC and VFAAR stickers at <span class=\"p-bold\">no cost<\/span> from us on our <a class=\"underline\" href=\"\/index.php\/handouts-materials\/?filter_audience=providers&amp;query_type_audience=or&amp;filter_format=stickers&amp;query_type_format=or\" target=\"_blank\" rel=\"noopener\"> free handouts &amp; materials<\/a> page.<\/li>\n<\/ul>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]<\/p>\n<h3 class=\"margin_top_25\">6. Screen patients\u2019 eligibility at each visit<\/h3>\n<p>In order to properly distribute resources, it is crucial to make sure only VFC eligible patients are getting VFC vaccine, and only VFAAR eligible patients are getting VFAAR vaccine.<\/p>\n<ul class=\"list-border-left\">\n<li><span class=\"p-bold\">VFC only:<\/span> Eligibility must be recorded for each patient at every visit and saved for at least three (3) years in <span class=\"p-bold\">one<\/span>\u00a0of the following ways:<\/li>\n<li class=\"indent\">Enter their insurance information in your EHR\/EMR.<\/li>\n<li class=\"indent\">Photocopy the patient\u2019s insurance card and note the date the photocopy was made.<\/li>\n<li class=\"indent\">Complete the <a class=\"underline\" href=\"\/index.php\/portfolio_page\/vfc-eligibility-screening-record\/\" target=\"_blank\" rel=\"noopener\">VFC screening form<\/a>.<\/li>\n<\/ul>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221; el_class=&#8221;margin_top_25&#8243;]<\/p>\n<div class=\"icon-text\">\n<div class=\"icon-left\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-8524 size-full alignleft\" src=\"\/wp-content\/uploads\/2024\/08\/exclamation.png\" alt=\"clipboard icon\" width=\"88\" height=\"120\" \/><\/div>\n<div class=\"text-right grey-border-left\">\n<p>While Medicaid-insured children are eligible for VFC, <span class=\"p-bold\">those insured by CHIP are not.<\/span><\/p>\n<p>These insurance cards can look similar. Our guide provides examples of Medicaid cards versus CHIP cards: <a class=\"underline\" href=\"\/index.php\/portfolio_page\/vfc-eligibility-guide\/\" target=\"_blank\" rel=\"noopener\">VFC eligibility screening guide<\/a>.<\/p>\n<\/div>\n<\/div>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row css_animation=&#8221;&#8221; row_type=&#8221;row&#8221; use_row_as_full_screen_section=&#8221;no&#8221; type=&#8221;grid&#8221; angled_section=&#8221;no&#8221; text_align=&#8221;left&#8221; background_image_as_pattern=&#8221;without_pattern&#8221; z_index=&#8221;&#8221;][vc_column][vc_raw_html css=&#8221;&#8221;]JTNDaHIlMjBjbGFzcyUzRCUyMmRhc2hlZF8xMDAlMjIlM0U=[\/vc_raw_html][\/vc_column][\/vc_row][vc_row css_animation=&#8221;&#8221; row_type=&#8221;row&#8221; use_row_as_full_screen_section=&#8221;no&#8221; type=&#8221;grid&#8221; angled_section=&#8221;no&#8221; text_align=&#8221;left&#8221; background_image_as_pattern=&#8221;without_pattern&#8221; z_index=&#8221;&#8221; padding_bottom=&#8221;100&#8243;][vc_column width=&#8221;1\/2&#8243; offset=&#8221;vc_col-lg-6 vc_col-md-6 vc_col-xs-12&#8243;][\/vc_column][vc_column width=&#8221;1\/2&#8243; offset=&#8221;vc_col-lg-6 vc_col-md-6 vc_col-xs-12&#8243;][vc_column_text css=&#8221;&#8221;]<\/p>\n<p style=\"text-align: right;\"><a class=\"underline\" href=\"\/index.php\/storage-requirements\/\">Vaccine storage requirements<i class=\"qode_icon_font_awesome_5 fa5 fa fa-circle-arrow-right qode_button_icon_element inline-icon-right\"><\/i><\/a><\/p>\n<p>[\/vc_column_text][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>[vc_row css_animation=&#8221;&#8221; row_type=&#8221;row&#8221; use_row_as_full_screen_section=&#8221;no&#8221; type=&#8221;grid&#8221; angled_section=&#8221;no&#8221; text_align=&#8221;left&#8221; background_image_as_pattern=&#8221;without_pattern&#8221; z_index=&#8221;&#8221; el_class=&#8221;light-red-bg&#8221;][vc_column][vc_column_text css=&#8221;&#8221;] Join Our Programs! [\/vc_column_text][\/vc_column][\/vc_row][vc_row css_animation=&#8221;&#8221; row_type=&#8221;row&#8221; use_row_as_full_screen_section=&#8221;no&#8221; type=&#8221;grid&#8221; angled_section=&#8221;no&#8221; text_align=&#8221;left&#8221; background_image_as_pattern=&#8221;without_pattern&#8221; el_class=&#8221;light-red-bg&#8221; z_index=&#8221;&#8221;][vc_column offset=&#8221;vc_col-lg-8 vc_col-md-12 vc_col-xs-12&#8243;][vc_column_text css=&#8221;&#8221;] The\u00a0Vaccines for Children (VFC) and Vaccines for Adults at Risk (VFAAR) programs allow enrolled health care providers&#8230;<\/p>\n","protected":false},"author":23,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"full_width.php","meta":{"footnotes":""},"class_list":["post-8655","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/vaccines.phila.gov\/index.php\/wp-json\/wp\/v2\/pages\/8655","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/vaccines.phila.gov\/index.php\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/vaccines.phila.gov\/index.php\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/vaccines.phila.gov\/index.php\/wp-json\/wp\/v2\/users\/23"}],"replies":[{"embeddable":true,"href":"https:\/\/vaccines.phila.gov\/index.php\/wp-json\/wp\/v2\/comments?post=8655"}],"version-history":[{"count":0,"href":"https:\/\/vaccines.phila.gov\/index.php\/wp-json\/wp\/v2\/pages\/8655\/revisions"}],"wp:attachment":[{"href":"https:\/\/vaccines.phila.gov\/index.php\/wp-json\/wp\/v2\/media?parent=8655"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}